General journal entry

It is used to maintain the both types of entries adjusting entries and closing entries.

In peach tree software click on the task menu a sub bar will open from which choose general journal entry. When you click on it following window will open.

Now choose general journal entry following window will appear:

It contains the following options:

Ø  Date:

Ø  G L account:

Ø  Description:

Ø  Debit:

Ø  Credit:

In date we will mention the date then choose our general ledger account after that we will debit or credit the amount according to transaction.

How to maintain global option

In peach tree software click on the option button from the above bar following window will appear:

Choose global option from it. By clicking on it a new window will open

In this first option is Accounting in which three options are given:

v  Decimal entry:

In this there are two ways automatic and manual. In automatic number of decimal places automatically selected but in Manual we have to select the number.

v  Hide General Ledger Accounts:

Here three options are given about your accounts its depend upon you which one of them you want to hide i.e. Accounts receivable, Accounts payable, Payroll entry.

v  Other Options:

It is used for other settings like warn, hide records e.t.c

Next one is General when you click on general following window will appear:

It also have further four options which are as follows:

v  Improve performance:

In this you can maintain the length of report and quantity on hand and inventory item list.

v  Line item entry display:

Display of entry in one line or two lines is selected here.

v  Smart data entry:

               Completion of entries is automatically done here and list is also displays.

v  Color Scheme:

You select color which you want.

Third one is Peach tree partners:

In this how you want to run the peach tree applications like low, medium, high can selected.

Last one is Spelling this is use to check the spellings.

SALES /INVOICING:

Click on the task button a mini bar is open from which choose sales/ invoice.

By clicking on it following window will appear:

in this following things are required:

v  Customer id:
we have to give or choose are customer id.

v  Date:
date on which transaction occur written here.

v  Quantity:
we have to mention quantity.

v  Item:
item which we are going to sale is chosen here.

v  Description:
here we give description.

v  Unit price:
then we have to fill price per unit that we are going to charge.

Purchase receive inventory

In the peach tree software click on the task menu sub bar will open from which we choose purchase receive inventory.

When we click on it a new window will appear:

In this we have to choose our vendor id and then change the date mention quantity select item fill unit price accordingly then save all the above information.

How to assembly inventory

Click on the task menu then click on the assemblies like given below:

When we click on it following window will appear:

In this following information’s are required

v  Item ID :

Item which we want to assemble is written here.

v  Name:

After selecting id here automatically appears the name.

v  Date:

Date on which we are going to assemble is mentioned here.

v  Quantity on hand:

It means the inventory we have in our stock.

v  Quantity to build:

Here we mention the quantity which we want to build.

v  New quantity:

It shows the remaining quantity of inventory.

v  Reason to build:

Here we mention our reason.

Credit Memo- Sales return

For this we have to open the peach tree software from the above bar we have to click on the task a sub bar will open now we choose credit memo from it.

By clicking on it following window will appear:

In this you have to give 

• customer ID
• Date
• Credit No

    

After giving customer id the following information’s relating to sales return appears choose item give quantity select unit price then process will be completed. When you choose the invoice number after it you only choose the amount of goods return remaining part automatically filled.

Vendor Credit memo

Go to the peach tree software open an existing company in which all your previous record is maintained. From menu bar click on the task bar options are open.

From which click on the vendor credit memo following window will appear:

In which we have to give our vendor id click on the look up button and from their choose your vendor.

After choosing that select the invoice

At the last give the amount you want to return and after it save this information.

Sales quotation and sales order

Quotes:

Open peach tree software click on the task option a bar will open from which choose Quotes/ Sales order

When we click on it a sub bar will open from which we select Quotes when we click on it following window will open

In this we have to give customer ID, Quantity, Item, Description and unit price.

Sales order:

The process of opening the sales order is same click the task menu options appear from which choose sales order

By clicking on sales order a a window will appear:

We have to give our customer id then change date according to our sales then we have to provide quantity , item, Description , unit price after it amount is automatically totaled.

How to make payments

Open peach tree software and click on the task option a bar is open from which we choose payments.

When we click on it a dialogue box is open from which we have to select the way in which we want to make our payments like petty cash and cash in bank.

After selecting a new window is open in which vendor id,check number and date.

There is also require the quantity, item, description, G L account unit price and amount.

Maintain Inventory Item

In peach tree software go to the maintain menu and click the inventory items

After clicking this option following window will appear:

In this following information are required like item id, description etc.

GENERAL TAB:

In this we have to fill G L sales account, G L inventory account, G L cost of sales account are required other then this unit and last unit cost is also required.

CUSTOM FIELD:

In this different information’s are given like alternate vendor, special note etc. we can change these information according to requirements.

History:

History of inventory about its sale and purchase and quantity is written here.

How to make purchase order

For this first of all go to the task option which is in the upper bar then click on the purchase this window will appear :

After clicking on that a new window will appear:

In this window following information’s are required like vendor id, date, ship to, a\p, term, quantity, item.

VENDOR ID:

In vendor option we make new vendor or choose old vendors from whom we want to make our purchase.

DATE:

That date is written here on which we are making our purchase.

A\P:

Here we select our account payable account that we have already made in chart of accounts.

PO NO:

In this we have to fill our purchase order number otherwise it will not be fully completed.

SHIP TO:

We have to write address here where we want to place our goods.

TERM:

Any kind of discount is mentioned here.

QUANTITY:

Quantity of goods is written here.

ITEM:

Which goods we have to purchase is written here. After filing this other options like amount, unit price are automatically filled.

Maintain vendor

Maintain vendor account is used to keep and change the information of people which are purchasing your products or services. Click on maintain then select the vendor option from it.

When we click on the vendor option following window will appear in which vendor ID and name is required and other then this following four options are given General, Purchase Default, Custom Fields and history.

The first option is general by clicking on it following window will appear in which you see the contact, account number, vendor type, address etc.    

                                  

Next one is purchase default in this window purchase report, purchase account, tax ID and terms are required. If there is any discrimination between any account we can check from here and make it correct. In this we can choose any member of the company to be purchase rep for following vendor.

Third one is custom fields means any information you want to know or check can be add in this. If you want to change the any label you can change it by default vendor information.

And the last one is history it tells us about how old our vendor is and all of about its purchases and payments. There is also an option of last invoice date last invoice amount and after it last payment date last payment amount.

Default information for customer

If you want to maintain the default information of customer then click maintain option a bar open select default information new sub bar will open from which select customer.

By clicking it a window will open there are five options in it. First one is payment term in which there are several terms like Cash on Deposit, Prepaid, No. of days etc. we can also put limit on payment of cash and manage discount on it.

Second option is account aging in which there is two main categories:

Age invoice which tells about how old your customer is and which balance is overdue.

Aging categories it shows the range of days and columns.

Third option is custom fields in which you can add or choose any data require according to your customer. You can also enable or disable any option.

Next one is finance charges which can apply to your customer for invoices. There are following requirements one of them is annual interest rate on the basis of which you are going to charge interest annually. You can also add a message at the end and enable it for printing.

And the last option is pay method that include the way in which final payment is made.

Maintain Customer/Prospectus:

After setup of company we have to maintain subsidiary ledger of account receivable. To do this we have to click on customer prospectus option in maintain menu following window will appear:

Header:

It is the upper portion in which customer ID, Name etc is written.

General Tab:

In this basic information about the customer is wanted like contact name, address, telephone no etc.

Sales default tab:

In this tab you have to write information about the sales representative , sales account, pricing level etc. Minimum G L sales option is required to save your data.

Payment default tab:

It is used to keep the receipts of customers.

Custom field tab:

In which we keep the information related to customer record.

History:

Through history we can see all the previous information of our customers.

If we fill the information of our customer in general tab and sale default tab following window will appear: